AI for Project Managers: Smarter Planning Reporting and Communication with ChatGPT
Staci Warne Overview:
Project managers today juggle countless responsibilities: planning, reporting, risk tracking, and stakeholder communication. With AI and ChatGPT, many of these tasks can now be streamlined, automated, or enhanced - freeing PMs to focus on strategy and leadership.
In this interactive 90-minute course, you’ll discover how to:
- Generate project documentation (charters, risk registers, communication plans)
- Automate status reports, updates, and stakeholder communications
- Use AI to summarize meetings, track lessons learned, and log decisions
- Analyze project risks and schedules with AI-assisted insights
- Apply practical AI workflows that align with PMI standards and real-world projects
This session blends live demos, real examples, and AI prompt strategies so you leave with tools you can immediately apply in your projects.
Why you should Attend:
- Draft project charters, communications, and reports with ChatGPT
- Summarize and extract key points from meetings, emails, and documents
- Automate stakeholder reporting with AI-generated updates
- Generate and refine risk registers, lessons learned, and decision logs
- Integrate AI into daily PM workflows to save time and improve results
Areas Covered in the Session:
- Introduction: AI + Project Management
- How AI is reshaping the PM role
- Where ChatGPT fits in the project lifecycle
- AI in Project Initiation
- Drafting project charters with AI
- Stakeholder analysis and comms planning
- AI in Planning & Execution
- Generating schedules and task lists with ChatGPT prompts
- Creating risk registers and lessons learned templates
- Automating repetitive PM documentation
- AI in Monitoring & Controlling
- Status reports and stakeholder updates with ChatGPT
- Meeting notes and decision logs
- AI-driven dashboards (Excel + Project data examples)
- AI in Closing
- Lessons learned reports
- Wrapping up with AI-generated summaries
- Practical Workflows & Demo
- AI prompt examples for PM tasks
- Demo of generating real project docs with ChatGPT
- Q&A + Wrap-Up
How to continue using AI in daily PM work
Who Will Benefit:
- Project Managers and Program Managers
- PMP and CAPM certification candidates
- Team leaders and project coordinators
- Business professionals managing complex projects
- Anyone seeking to modernize PM practices with AI
Speaker Profile
Staci Warne is a Microsoft Certified Trainer (MCT), Project Management Professional (PMP), and Certified AI Specialist(CAIS) with over 25 years of experience helping organizations and professionals work smarter with technology. She is the author of Working Smarter with Microsoft Outlook and Working Smarter with Microsoft Project, two widely used guides that simplify workflows and boost productivity.
Known for creating “aha!” moments in the classroom, Staci blends Microsoft Office expertise with the power of AI to deliver practical, real-world strategies. Her courses cover Excel, Word, PowerPoint, Outlook, and AI for Project Managers. As a certified RMC trainer, she is now expanding her expertise to teach PMP and CAPM certification courses. Staci brings a wealth of experience in guiding professionals across all industries and is committed to helping learners achieve success.
Staci’s sessions are hands-on, interactive, and results-driven - always providing participants with tools, templates, and strategies they can apply immediately. Based in the United States, her mission is simple: to help people work smarter, save time, and stay ahead in today’s digital world.